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Privacy Policy According to DSGVO

I.         Name and Address of the Person Responsible

The responsible person within the meaning of the General Data Protection Regulation (Datenschutz-Grundverordnung) and other national data protection laws of the member states as well as other data protection regulations is the:

Collection Transport und Organisation GmbH

Authorised representative: Waldemar Grzywatz

Postal address: Reepschlägerstraße 30 – 34

23556 Lübeck

Germany

E-Mail: collection(at)colltrans.com

Website: www.colltrans.com

II.       General Information on Data Processing

1.        Scope of Processing of Personal Data

As a matter of principle, we only process personal data of our users insofar as this is necessary for the provision of a functional website as well as our contents and services. The processing of personal data of our users is generally only carried out with the consent of the user. An exception applies in those cases in which obtaining prior consent is not possible for actual reasons and the processing of the data is permitted by legal regulations.

2.        Legal Basis for the Processing of Personal Data

Insofar as we obtain the consent of the data subject for processing operations involving personal data, Article 6 (1) lit. a of the EU General Data Protection Regulation (GDPR) serves as the legal basis.

When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Art. 6 (1) lit. b DSGVO serves as the legal basis. This also applies to processing operations that are necessary for the implementation of pre-contractual measures.

Insofar as the processing of personal data is necessary for the fulfilment of a legal obligation to which our company is subject, Art. 6 para. 1 lit. c DSGVO serves as the legal basis.

In the event that vital interests of the data subject or another natural person make it necessary to process personal data, Art. 6 (1) lit. d DSGVO serves as the legal basis.

If the processing is necessary to protect a legitimate interest of our company or a third party and the interests, fundamental rights and freedoms of the data subject do not outweigh the first-mentioned interest, Art. 6 (1) lit. f DSGVO serves as the legal basis for the processing.

3.        Data Deletion and Storage Duration

The personal data of the data subject shall be deleted or blocked as soon as the purpose of the storage no longer applies. Storage may also take place if this has been provided for by the European or national legislator in Union regulations, laws or other provisions to which the controller is subject. Data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or performance of a contract.

III.    Provision of the Website and Creation of Log Files

1.        Description and Extent of Data Processing

Each time you visit our website, our system automatically collects data and information from the computer system of the accessing computer.

The following data is collected:

  • Information about the browser type and version used
  • The operating system of the user
  • The user’s Internet service provider
  • The IP address of the user
  • Date and time of access
  • Websites from which the user’s system accesses our website
  • Websites that are accessed by the user’s system via our website

The data is also stored in the log files of our system. A storage of this data together with other personal data of the user does not take place.

2.        Legal Basis for the Processing of Data

The legal basis for the temporary storage of the data and the log files is Art. 6 para. 1 lit. f DSGVO.

3.        Purpose of the Data Processing

The temporary storage of the IP address by the system is necessary to enable distribution of the website to the user’s computer. For this purpose, the user’s IP address must remain stored for the duration of the session.

The storage in log files is done to ensure the functionality of the website. In addition, we use the data for the technical optimization of the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

These purposes are also our legitimate interest in data processing according to Art. 6 para. 1 lit. f DSGVO.

4.        Duration of Storage

The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.

In the case of storage of data in log files, this is the case after seven days at the latest. Storage beyond this period is possible. In this case, the IP addresses of the users are deleted or alienated, so that an assignment of the calling client is no longer possible.

5.        Possibility of Objection and Elimination

The collection of data for the provision of the website and the storage of the data in log files is mandatory for the operation of the website. Consequently, there is no possibility of objection on the part of the user.

IV.    Cookies Usage

  1. Description and Extent of Data Processing

Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user’s computer system. When a user accesses a website, a cookie may be stored on the user’s operating system. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is called up again.

We use cookies to make our website functional. Some elements of our website require that the calling browser can be identified even after a page change.

  1. Legal Basis for the Processing of Data

The legal basis for the processing of personal data using technically necessary cookies within the meaning of Section 25 (2) TTDSG is Art. 6 (1) lit. f DSGVO.

The legal basis for the processing of personal data using cookies for analysis purposes is Art. 6 (1) lit. a DSGVO if the user has consented to this.

Otherwise, the legal basis for the processing of personal data using technically necessary cookies is Art. 6 (1) lit. f DSGVO.

  1. Purpose of the Data Processing

The purpose of using technically necessary cookies is to enable the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these, it is necessary that the browser is recognized even after a page change.

The user data collected through technically necessary cookies are not used to create user profiles.

  1. Duration of Storage, Possibility of Objection and Elimination

Cookies are stored on the user’s computer and transmitted from it to our website. Therefore, you as a user also have full control over the use of cookies. By changing the settings in your Internet browser, you can disable or restrict the storage of cookies. Cookies that have already been stored can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to use all functions of the website in full.

V.       E-Mail, Phone, Fax Contact, Contact Form

  1. Description and Extent of Data Processing

Our website contains a contact form that can be used for electronic contact. If a user takes advantage of this option, the data entered in the input mask is transmitted to us and stored. These are:

  • Name
  • E-Mail-Address
  • Subject
  • Message (optional)

The following data is also stored at the time the message is sent:

  • The user’s IP address
  • Date and time of registration

For the processing of the data, your consent is obtained during the submission process and reference is made to this privacy policy.

Alternatively, it is possible to contact us via the e-mail address provided. In this case, the personal data of the user transmitted with the e-mail will be stored. Alternatively, it is also possible to contact us via the fax number and telephone number provided. In these cases, the transmitted personal data of the user will also be stored.

In this context, the data will not be passed on to third parties. The data is used exclusively for the processing of the conversation.

2.      Legal Basis for the Processing of Data

The legal basis for the processing of the data is Art. 6 para. 1 lit. a DSGVO if the user has given his consent.

The legal basis for the processing of data transmitted in the course of contacting us is Art. 6 (1) lit. f DSGVO. If the contact aims at the conclusion of a contract, the additional legal basis for the processing is Art. 6 para. 1 lit. b DSGVO.

3.        Purpose of the Data Processing

Die Verarbeitung der personenbezogenen Daten aus der Eingabemaske dient uns allein zur Bearbeitung der Kontaktaufnahme. Im Fall der Kontaktaufnahme per E-Mail, per Fax und per Telefon liegt hieran auch das erforderliche berechtigte Interesse an der Verarbeitung der Daten.

The other personal data processed during the submission process is used to prevent misuse of the contact form and to ensure the security of our information technology systems.

4.        Duration of Storage

The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. For the personal data from the input mask of the contact form and those sent by e-mail, this is the case when the respective conversation with the user has ended. This also applies to data sent by fax or transmitted by telephone. The conversation shall be deemed to have ended when it is clear from the circumstances that the matter in question has been conclusively clarified.

The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.

 

5.        Possibility of Objection and Elimination

The user has the possibility to revoke his consent to the processing of personal data at any time. If the user contacts us, he can object to the storage of his personal data at any time. In such a case, the conversation cannot be continued.

All personal data stored in the course of contacting us will be deleted in this case.

VI.              Application for a Job Offer or For a Training Position

  1. Description and Extent of Data Processing

On our website, we offer you the opportunity to apply for an employee position or for a training position and to send us your application by e-mail or by phone or by mail.

When you send us your application, we will process the information that you provide to us as part of the application (e.g. surname, first name, telephone number, e-mail address).

  1. Legal Basis for the Processing of Data

The legal basis for processing the data is Art. 6 (1) a) DSGVO if the applicant has given his/her consent. The legal basis for the processing of your e-mail address is otherwise Art. 6 para. 1 lit. f) DSGVO. Our legitimate interest is to offer you the opportunity to apply to us electronically at any time. The legal basis for the processing of personal data resulting from the application is Art. 6 para. 1 lit. b) DSGVO.

  1. Purpose of the Data Processing

If you send us your application electronically or by post, we process the data transmitted electronically or by post in order to process the application and to be able to contact the applicant to respond to the request. The purpose of processing the personal data resulting from the application documents sent by you is to be able to identify a suitable applicant. Your applicant data will only be passed on to those departments or persons at our company who need them to carry out the application process and to examine the applicants.

Data will not be transferred to a third country.

  1. Duration of Storage

The application e-mail and the documents sent will be kept until a decision has been made for or against the applicant. If you have sent us your application documents by mail, we will return them to you after the application process has been completed if you are not hired or if you do not take up a training position with us. If you sent us your application by e-mail, we will delete the e-mail accordingly. Your data will be deleted no later than 6 months after the end of the application process if you have not taken up an employee position or a training position with us.

  1. Possibility of Objection and Elimination

As an applicant, you have the option to revoke your consent to the processing of personal data at any time by withdrawing your application. All personal data stored in the course of the application will be deleted in this case.

VII.  Rights of the Data Subject

If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights against the controller:

1.        Right to Information

You may request confirmation from the controller as to whether personal data concerning you is being processed by us.

If there is such processing, you can request information from the controller about the following:

(1)       the purposes for which the personal data are processed;

(2)       the categories of personal data which are processed;

(3)       the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;

(4)       the planned duration of the storage of the personal data concerning you or, if concrete information on this is not possible, criteria for determining the storage period;

(5)       the existence of a right to rectification or erasure of the personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing;

(6)       the existence of a right of appeal to a supervisory authority;

(7)       any available information on the origin of the data, if the personal data are not collected from the data subject;

You have the right to request information about whether the personal data concerning you is transferred to a third country or to an international organization. In this context, you may request to be informed about the appropriate safeguards pursuant to Art. 46 DSGVO in connection with the transfer.

2.        Right of Rectification

You have a right to rectification and/or completion against the controller, if the processed personal data concerning you are inaccurate or incomplete. The controller shall carry out the rectification without undue delay.

3.        Right to Restriction of the Processing

You may request the restriction of the processing of personal data concerning you under the following conditions:

(1)       if you deny the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;

(2)       the processing is unlawful and you object to the erasure of the personal data and request instead the restriction of the use of the personal data;

(3)       the controller no longer needs the personal data for the purposes of processing, but you need it for the establishment, exercise or defence of legal claims; or

(4)       if you have objected to the processing according to Article 21 (1) DSGVO and it has not yet been determined whether the legitimate grounds of the controller outweigh your grounds.

Where the processing of personal data concerning you has been restricted, such data may be processed, with the exception of their storage, only with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or a Member State.

If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.

4.        Right of Deletion

a)        Obligation to Delete

You may request the controller to delete the personal data concerning you without undue delay, and the controller shall be obliged to delete such data without undue delay, if one of the following reasons applies:

(1)       The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.

(2)       You withdraw your consent on which the processing was based according to Art. 6 (1) (a) and there is no other legal basis for the processing.

(3)       You object to the processing according to Art. 21 (1) DSGVO and there are no overriding legitimate grounds for the processing, or you object to the processing according to Art. 21 (2) DSGVO.

(4)       The personal data concerning you have been processed unlawfully.

(5)       The erasure of the personal data concerning you is necessary for compliance with a legal obligation under Union or Member State law to which the controller is subject.

(6)                   The personal data concerning you has been collected in relation to information society services offered according to Art. 8(1) DSGVO.

b)        Information to Third Parties

If the controller has made the personal data concerning you public and is obliged to erase it according to Article 17(1) of the GDPR, it shall take reasonable measures, including technical measures, to inform data controllers processing the personal data that you, as the data subject, have requested erasure of all links to or copies or replications of such personal data, taking into account the available technology and the cost of implementation.

c)        Exceptions

The right to deletion does not exist insofar as the processing is necessary to

(1)       for the exercise of the right of freedom of expression and information;

(2)       for compliance with a legal obligation which requires processing under Union or Member State law to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;

(3)       for the establishment, exercise or defence of legal claims.

5.        Right of Information

If you have asserted the right to rectification, erasure or restriction of processing against the controller, the controller is obliged to notify all recipients to whom the personal data concerning you have been disclosed of this rectification or erasure of the data or restriction of processing, unless this proves impossible or involves a disproportionate effort.

You have the right to be informed about these recipients by the data controller.

6.        Right of Data Portability

You have the right to receive the personal data concerning you that you have provided to the controller in a structured, commonly used and machine-readable format. In addition, you have the right to transfer this data to another controller without hindrance by the controller to whom the personal data was provided, insofar as

the processing is based on consent according to Art. 6 para. 1 lit. a DSGVO or on a contract according to Art. 6 para. 1 lit. b DSGVO and

In exercising this right, you also have the right to obtain that the personal data concerning you be transferred directly from one controller to another controller, insofar as this is technically feasible. Freedoms and rights of other persons must not be affected by this.

The right to data portability does not apply to processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

7.        Right of Objection

You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you that is carried out on the basis of Art. 6(1)(f) DSGVO.

The controller no longer processes the personal data concerning you unless it can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.

You have the possibility, in connection with the use of information society services – notwithstanding Directive 2002/58/EC – to exercise your right to object by means of automated procedures using technical specifications.

8.        Right to Revoke the Declaration of Consent Under Data Protection Law

You have the right to revoke your declaration of consent under data protection law at any time. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.

9.        Right to Complain to a Supervisory Authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, workplace or the place of the alleged infringement, if you consider that the processing of personal data related to you infringes the GDPR.

The supervisory authority to which the complaint has been lodged shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy under Article 78 GDPR.